Accounting software

Discuss Picture Framing topics.

Post Reply
Posts: 164
Joined: Wed 26 Apr, 2017 4:33 pm
Location: SE London
Organisation: Photographer/Framer
Interests: Theatre, film, the arts, a bit of this, a bit of that

Accounting software

Post by +Rafe+ » Mon 10 May, 2021 10:59 pm

I’m looking to setup with an online accounting software and QuickBooks seems to be fine for my needs, I don’t have a massive turnover and not VAT reg. Just want something to track receipts to help with tax return that can be scaled up as I grows.

I am keen to get a view on what other people use and how the software can be used, I’m sure there are other features that I’m not even aware of that could be of use to me

I use Zettle for my payment provider and aware that these can be linked.

Thanks in advance.

User avatar
Posts: 1276
Joined: Tue 27 Sep, 2011 11:46 am
Location: Lanarkshire
Organisation: Picture Framer (ML)
Interests: picture framing (no, really!) sport, music
Location: Stonehouse, Lanarkshire

Re: Accounting software

Post by pramsay13 » Tue 11 May, 2021 7:17 am

I just use Google Sheets.
Once a month I update my spreadsheet and it takes me around 1 hour.

Claim to Frame
Posts: 96
Joined: Mon 09 Apr, 2012 1:59 pm
Location: Southwest
Organisation: N/a
Interests: Framing

Re: Accounting software

Post by Claim to Frame » Tue 11 May, 2021 7:22 am

Quickbooks user here, I like the fact I can have it as an App on my phone. So literally as I spend it I post it into the app.
Find in very user friendly and if you haven't used a system like it before it's very intuitive to use. Think it costs £6 a month.

Not your average framer
Posts: 11716
Joined: Sat 25 Mar, 2006 8:40 pm
Location: Devon, U.K.
Organisation: The Dartmoor Gallery
Interests: Lost causes, saving and restoring old things, learning something every day
Location: Glorious Devon

Re: Accounting software

Post by Not your average framer » Tue 11 May, 2021 7:34 am

I don't use dedicated accounts software for my accounts, but I have used Quickbooks in the past and it was very straight forward to use. From what I anderstand Quickbooks is probably one of the easiest acconting software packages to use for people who don't really need to be experts on more complicated accounts software like Sage. My accountant drew out for me what items I needed to show on a spreadsheet and I have continued to prepare my accounts on a spreadsheet. Initially using ruled colomn accounts books, but later using Microsoft Excel. I don't enter things on to a computer while I am in the shop, I print out my own Excel two part weekly forms to record my weekly transaction, using a ball point pen while I am in the shop and enter them in my compuer based Excel spreadsheets manually at a later date. As I am only planning to work for four days per week when I get around to re-opening my shop I am expecting to be trying to change to having a complete weeks shop transactions recorded in ball point pen onto only on A4 sheet of paper, which will be pre-printed out from my computer as a blank form generated using Excel.

I have used this method for about the last 15 to 20 years and it has work quite well for me. Like many others I do not much enjoy accounts and do not understand much of what the accountant does with them when I pass the spreadsheets through to him. My monthly spreadsheets on the computer have a few check sums in seperate boxes which have to match the same figures in adjacent boxes to check that I have not made any mistakes and this is very helpful to me as I find it necessary to easily tell me if I have made any mistakes and to tell me where to look to locate any mistakes. I believe that the system which my monthly spreadsheets use is called double entry accounting. I also have other additional calculation generated to determine my overall profitability on a month by month basis, togther with gross profit, net profit, cash flow calculations and key performance indicators. This my not suprise you, but I am a bit of a dunce when trying to control the financial side of my business and these extra bits of information have been quite important for me to keep the fanancial side of things functioning on a sensible level.

I hope that this makes sense and that at least some of this might be useful to some degree.
Mark Lacey

“Life is short. Art long. Opportunity is fleeting. Experience treacherous. Judgement difficult.”
― Geoffrey Chaucer

Posts: 443
Joined: Sun 05 Mar, 2017 8:22 pm
Location: Birchington-on-Sea, Kent
Organisation: Birchington Framing Centre
Interests: Guitar, woodwork, cycling Singing

Re: Accounting software

Post by Ed209 » Tue 11 May, 2021 7:35 am

We use its very simple based on the old version of QuickBooks before it became a cloud based system
very intuitive (even my technophobe wife gets on ok with it)

Posts: 164
Joined: Wed 26 Apr, 2017 4:33 pm
Location: SE London
Organisation: Photographer/Framer
Interests: Theatre, film, the arts, a bit of this, a bit of that

Re: Accounting software

Post by +Rafe+ » Tue 11 May, 2021 9:34 am

Thanks for your input.

i have been using spreadsheets but I'm not great at updating it as I go and then have a bigger task / headache at the end of the year.

I like the idea of updating on the app as you go!

Thanks again

User avatar
Posts: 2191
Joined: Fri 01 Oct, 2010 11:49 am
Location: Lincolnshire
Organisation: Ashcraft Framing
Interests: Framing, cycling, Family, x-country skiing, wine, art
Location: Gainsborough, Lincolnshire

Re: Accounting software

Post by GeoSpectrum » Tue 11 May, 2021 4:38 pm

My wife does the books for me and after trying Sage some for a year we switched back to using a spreadsheet. My accountant
Is happy with it and so are we.
Alan Huntley
Ashcraft Framing
Plain wood frames, Inlay/tray frames and painted frames for artists.
Twitter: @AshcraftFrames
Our Blog:
Doing nothing is a much underrated activity

Posts: 576
Joined: Thu 02 Sep, 2010 8:16 pm
Location: Badminton
Organisation: Fusion Picture Framing
Interests: framing
Location: Badminton

Re: Accounting software

Post by fusionframer » Tue 11 May, 2021 4:56 pm

I use quickbooks and like it especially the app on my phone as i can photograph receipts and put straight on each day. It is easy to use.


Never trust a dog with orange eyebrows.

Posts: 164
Joined: Wed 26 Apr, 2017 4:33 pm
Location: SE London
Organisation: Photographer/Framer
Interests: Theatre, film, the arts, a bit of this, a bit of that

Re: Accounting software

Post by +Rafe+ » Tue 11 May, 2021 5:07 pm

Thanks again. I’m going to go with QuickBooks. Start the new tax year a bit more organised … I hope.

Cheers all!

User avatar
Steve N
Posts: 3021
Joined: Sat 21 Jul, 2007 2:32 pm
Location: Somewhere Staple Hill Bristol
Organisation: Frontier Picture Frames ltd
Interests: Walking our retired Greyhound,art, falling asleep on sofa in front of the telly
Location: Now in Bristol

Re: Accounting software

Post by Steve N » Fri 21 May, 2021 10:10 am

I use Sage, but it's too powerfull, been using it for too long to change, it's really an Accountants software, but in a couple of years when I stop the Ltd company and become a sole trader , I might change to spmething like Quickbooks
Steve CEO GCF (020)
Believed in Time Travel since 2035

Proud to sell Ready Made Frames

Post Reply