GPDR

Financial, legal, advertising, pricing, marketing, accountancy, bookkeeping, employment, taxation, etc.
ChrisG
Posts: 235
Joined: Mon 27 Jul, 2009 12:54 pm
Location: Bishop's Waltham, Hampshire
Organisation: Hampshire Framing
Interests: Labradors
Contact:

GPDR

Post by ChrisG » Wed 04 Apr, 2018 10:16 am

Anyone know anything about the EU General Data Protection Regulation coming in next month, specifically how it applies to a typical small framing operation that only hold names and phone numbers?

Chris2103
Posts: 61
Joined: Thu 08 Sep, 2016 7:06 am
Location: Greenhithe
Organisation: Chris Lordan Photography
Interests: Photography: social, landscape, product, wildlife. Hockey. Framing my pictures

Re: GPDR

Post by Chris2103 » Wed 04 Apr, 2018 10:35 am

I went on to the gov website for it and there was a questionnaire to see if you needed to sign up to it. It was quite straightforward to follow. Give that a try

User avatar
David McCormack
Posts: 1400
Joined: Tue 02 Aug, 2011 10:14 am
Location: South Lakes
Organisation: Framing
Interests: Cycling, walking, darkroom photography and laughing a lot!
Location: Cumbria
Contact:

Re: GPDR

Post by David McCormack » Wed 04 Apr, 2018 10:58 am

Chris2103 wrote:I went on to the gov website
Could you provide a link thanks.
"You know, there's a right and wrong way to do everything!"
Oliver Hardy.
www.davidaustinmccormack.co.uk

Chris2103
Posts: 61
Joined: Thu 08 Sep, 2016 7:06 am
Location: Greenhithe
Organisation: Chris Lordan Photography
Interests: Photography: social, landscape, product, wildlife. Hockey. Framing my pictures

Re: GPDR

Post by Chris2103 » Wed 04 Apr, 2018 11:24 am

Hi

The link is https://ico.org.uk/for-organisations/re ... ssessment/

I have just been checking with the ICO who believe this is for the existing regs and that to see if registration is needed suggest phoning 0303 123 1113 and selecting the option for registration.

User avatar
David McCormack
Posts: 1400
Joined: Tue 02 Aug, 2011 10:14 am
Location: South Lakes
Organisation: Framing
Interests: Cycling, walking, darkroom photography and laughing a lot!
Location: Cumbria
Contact:

Re: GPDR

Post by David McCormack » Wed 04 Apr, 2018 12:24 pm

Cheers :D
"You know, there's a right and wrong way to do everything!"
Oliver Hardy.
www.davidaustinmccormack.co.uk

User avatar
Tudor Rose
Posts: 803
Joined: Wed 10 Mar, 2010 4:07 pm
Location: Dawlish, South Devon
Organisation: The Framing Lot
Interests: Tudor history, swimming, walking and needlework.
Contact:

Re: GPDR

Post by Tudor Rose » Wed 04 Apr, 2018 12:38 pm

That is a really useful link, thanks for posting that.
Jo Palmer GCF(APF) Adv (Textile & Conservation)

Proud to be serving as current Chair & Master of
The Fine Art Trade Guild http://www.fineart.co.uk
Member of the Guild and the PPFA

User avatar
pramsay13
Posts: 1128
Joined: Tue 27 Sep, 2011 11:46 am
Location: Lanarkshire
Organisation: Picture Framer (ML)
Interests: picture framing (no, really!) sport, music
Location: Stonehouse, Lanarkshire
Contact:

Re: GPDR

Post by pramsay13 » Wed 04 Apr, 2018 7:13 pm

Funnily enough I got a call from the BBC Money Box programme asking if I would come on to the show to talk about how it would affect me as a business and the members of our business association.
I had to politely decline as I haven't looked at it yet :oops:

JonathanB
Posts: 45
Joined: Thu 19 Mar, 2015 8:43 pm
Location: Romsey
Organisation: Dovetail Framing
Interests: Travel, music and gardening

Re: GPDR

Post by JonathanB » Thu 05 Apr, 2018 9:48 am

My local Chamber of Commerce has run a few sessions on GDPR and the subject seems a little confusing. I think there are two issues here. One is whether as a business you need to be registered with the ICO, and having done the questionnaire helpfully posted by Chris, I'm happy that I don't need to register as I just do a bit of e-mail marketing in connection with my own business.

GDPR is different, and my understanding is that every business, no matter how small, will have to comply from May. This means carrying out an audit of all the information you hold, in any form (not just on computer), and making sure there is a good reason for keeping it. Another main issue is that we will no longer be able to assume that everyone wants to get our marketing e-mails and that an unsubscribe button is enough. You will now need positive consent to marketing activity, so it's 'opt-in' rather than 'opt-out'.

I've just listened to the Radio 4 Money Box programme (available via the website) which is quite helpful. The overall message is that everyone's confused, but that those who take the issue on board and try and put measures in place are likely to be supported, while those who stick their head in the sand might have a problem.

Bottom line is that I don't think it's going away, and if you want to know more I would suggest that the ICO website is really confusing and wordy and would instead listen to the programme and then look at the FSB website which has videos, checklists and lots of other information.

Jonathan

User avatar
Steve N
Posts: 2478
Joined: Sat 21 Jul, 2007 2:32 pm
Location: Bath, in the wild wild west
Organisation: Frontier Picture Frames
Interests: Walking our retired Greyhond,art, falling asleep on sofa in front of the telly
Location: Bath, Somerset
Contact:

Re: GPDR

Post by Steve N » Thu 05 Apr, 2018 12:49 pm

This could be a good way of stopping unwanted marketing emails then, just report them after the end of May, all these marketing email companies should be contacting you to see if you still want to receive these emails, in effect you asking you to 'opt in' to keep getting them.
Steve CEO GCF (020)
Believed in Time Travel since 2035

Proud to sell Ready Made Frames
http://www.frontierpictureframes.com
http://www.designerpicturemounts.com/

User avatar
John
Site Admin
Posts: 1904
Joined: Sun 27 Apr, 2003 8:00 pm
Location: Ireland
Organisation: Scenes Picture Framing
Interests: Forums and stuff
Location: Belfast
Contact:

Re: GPDR

Post by John » Thu 05 Apr, 2018 8:50 pm

Here's "What You Need To Know" and an interesting discussion on the subject

poliopete
Posts: 703
Joined: Mon 04 Apr, 2016 7:13 am
Location: The Wash
Organisation: Annie Lou Fine Framing
Interests: Caring for my wife, Picture Framing and Natural History

Re: GPDR

Post by poliopete » Fri 06 Apr, 2018 1:05 pm

John, thank you for that :D

I found the discussion very interesting, so much so it's stored on my Favourites Bar for future reference.

Peter.

drpeej
Posts: 71
Joined: Fri 23 Dec, 2016 1:29 pm
Location: Warwickshire
Organisation: Frame Mount
Interests: Photography, Skiing, Cycling

Re: GPDR

Post by drpeej » Sun 08 Apr, 2018 9:29 am

I used to be registered with the ICO but I recently rang them for advice and they told me that because I only hold customer records on an invoicing system I can deregister.

Now this GDPR thing has come along and I don't know where I stand. I am a one man band keeping paper records in a notebook of orders and invoicing using a standard accounting package. I do no email marketing. I have read loads of stuff on the web about GDPR but the more I read, the more confused I get.

Do I really have to destroy old records? What happens then when a customer comes back for a frame the same as he had last year? How will HMRC react to me not keeping invoice and order records?

It seems that all the advice online applies to large organisations who use data for marketing purposes but everything I read says EVERY business however small will need a GDPR policy.

I can see the point of the rules but I think it is a sledgehammer to crack a nut. One thing I am sure of - it will not stop unscrupulous organisations finding a way round the rules.
Peter Harris GCF (APF)
www.framemount.co.uk

JonathanB
Posts: 45
Joined: Thu 19 Mar, 2015 8:43 pm
Location: Romsey
Organisation: Dovetail Framing
Interests: Travel, music and gardening

Re: GPDR

Post by JonathanB » Sun 08 Apr, 2018 5:34 pm

Peter -
This is not an expert opinion, but I've not seen anything that suggests that you need to get rid of anything that you need to keep for a legitimate business reason. The new regulations mean that you only have to delete records that you have no good reason for keeping. I have no intention of destroying old invoices for the same reason as you do and the only proviso seems to be that they need to be kept safely. HMRC is different as I believe you still have to keep relevant records for six years, I believe.
Jonathan

drpeej
Posts: 71
Joined: Fri 23 Dec, 2016 1:29 pm
Location: Warwickshire
Organisation: Frame Mount
Interests: Photography, Skiing, Cycling

Re: GPDR

Post by drpeej » Sun 08 Apr, 2018 7:53 pm

I agree and this is my approach too. However the official guidance is ridiculously scary and lacks any common sense IMHO
Peter Harris GCF (APF)
www.framemount.co.uk

User avatar
Ian Kenny Framing
Posts: 69
Joined: Wed 06 Apr, 2016 12:32 pm
Location: Lanarkshire
Organisation: Ian Kenny Framing
Interests: Family
Contact:

Re: GDPR

Post by Ian Kenny Framing » Wed 11 Apr, 2018 9:01 am

The Guild's new Professional Advice provider has compiled a checklist of what's required. You can find it if you follow this link : http://www.fineart.co.uk/article/gdpr-s ... -1078.aspx
Ian Kenny GCF(APF) Adv.
Proud Fine Art Trade Guild member: http://www.fineart.co.uk
Encouraging and promoting the best in art and framing

User avatar
Steve N
Posts: 2478
Joined: Sat 21 Jul, 2007 2:32 pm
Location: Bath, in the wild wild west
Organisation: Frontier Picture Frames
Interests: Walking our retired Greyhond,art, falling asleep on sofa in front of the telly
Location: Bath, Somerset
Contact:

Re: GPDR

Post by Steve N » Wed 30 May, 2018 8:09 am

That's really interesting, yet when I went to the Guild's website, I could not find their GDPR policy or Privacy policy or even a cookie notice which should appear on your fist visit to the site , same goes for a lot of the members of the forum,
Sorry playing Devils Advocate :giggle: :sweating:
Steve CEO GCF (020)
Believed in Time Travel since 2035

Proud to sell Ready Made Frames
http://www.frontierpictureframes.com
http://www.designerpicturemounts.com/

User avatar
Tudor Rose
Posts: 803
Joined: Wed 10 Mar, 2010 4:07 pm
Location: Dawlish, South Devon
Organisation: The Framing Lot
Interests: Tudor history, swimming, walking and needlework.
Contact:

Re: GPDR

Post by Tudor Rose » Wed 30 May, 2018 8:52 am

Sorry you couldn't find it Steve - here's a link for you http://www.fineart.co.uk/privacy_policy_2018.aspx

I found it by putting in Privacy Policy in the Search Website box. There is also a link to the Privacy Policy at the very bottom of the home page. An updated Privacy Policy was also recently emailed out to all members.
Jo Palmer GCF(APF) Adv (Textile & Conservation)

Proud to be serving as current Chair & Master of
The Fine Art Trade Guild http://www.fineart.co.uk
Member of the Guild and the PPFA

User avatar
Steve N
Posts: 2478
Joined: Sat 21 Jul, 2007 2:32 pm
Location: Bath, in the wild wild west
Organisation: Frontier Picture Frames
Interests: Walking our retired Greyhond,art, falling asleep on sofa in front of the telly
Location: Bath, Somerset
Contact:

Re: GPDR

Post by Steve N » Wed 30 May, 2018 9:01 am

Thanks for that, will have a look later
Steve CEO GCF (020)
Believed in Time Travel since 2035

Proud to sell Ready Made Frames
http://www.frontierpictureframes.com
http://www.designerpicturemounts.com/

User avatar
StevenG
Posts: 980
Joined: Thu 31 Jan, 2013 8:01 am
Location: Tyrone, N.Ireland
Organisation: Featurepiece Frames
Interests: Movies, always trying to get things better, Wasting money on things I don't need, reading stuff on here, eating sandwiches & being thankful for the small things
Contact:

Re: GPDR

Post by StevenG » Wed 30 May, 2018 11:37 am

pramsay13 wrote:Funnily enough I got a call from the BBC Money Box programme asking if I would come on to the show to talk about how it would affect me as a business and the members of our business association.
I had to politely decline as I haven't looked at it yet :oops:

Aye, guilty too



Storing the names & numbers y'say ? - I wonder how that affects the phone book (or does that even exist anymore) :) :?

misterdiy
Posts: 881
Joined: Sun 13 Jun, 2010 9:15 pm
Location: Suffolk
Organisation: Decormount
Interests: Picture framing, mount-cutting, photoshop et al
Location: Suffolk
Contact:

Re: GPDR

Post by misterdiy » Thu 21 Jun, 2018 9:53 am

Oddly, roughly a month on from the bombardment of emails regarding updating my personal preferences for GPDR, i now seem to be receiving even more emails than before, particularly from sites i dont want (ebay being a really big culprit). I was under the impression you were supposed to "opt in" but that not what has happened as I have to opt out. Really annoying :evil:

Post Reply